Europe Ireland

SUMMARY OF ROLE:

Mainstream is currently recruiting for a Receptionist/Office Administrator. The successful candidate will assist in daily office requirements, travel bookings and adhoc administration duties.

Key Responsibilities:

  • Meet and greet all visitors.
  • Give good impression of the company at all times.
  • Answer the main switch board, transferring phone calls to relevant extensions.
  • Deal with confidential material in a professional manner.
  • Book meeting rooms.
  • Book flights and hotels for employees.
  • Serve board meetings and other meetings.
  • Book taxis and arrange couriers.
  • Day admin duties for office manager and day admin duties for others when available.
  • Assist with office tasks, such as copying, faxing and email.
  • Manage incoming and outgoing post.
  • Monthly expenses.
  • Order stationary for office.
  • Monitor car park.
  • Look after kitchen and kitchen supplies.
  • Look after security in the building.
  • Negotiate corporate rates and manage relationships with preferred suppliers.
  • Point of contact for Director requests.

KNOWLEDGE AND SKILL REQUIREMENTS FOR THE ROLE

The ideal candidate will have at least two years’ experience in a similar role.

  • Good knowledge of on-line booking systems.
  • Excellent Telephone Skills.
  • Verbal Communication.
  • Microsoft Office Skills.
  • Time Management.
  • Handles Pressure.
  • Team Player.
  • Willing to show Initiative.
  • Attention to detail.
  • Ability to multitask and prioritize demands/projects.
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